May 2022 Agenda Annual Parish Council Meeting
Dear Parish Councillors Bowell, Denman, Dilks (County and District), Fowler, Gilbert, Hall, Halls, Hosking, Little, Olson, Robinson, Rose, Shinkins-Hoppe, Stevens (District) and Thomas (District).
You are hereby summonsed to attend the next meeting of Deeping St James Parish Council which will be held at the Open-Door Church, 5 Spalding Road, Deeping St James, PE6 8NJ on Thursday 26 May 2022 at 7.30pm.
There will be an open forum, lasting a maximum of thirty minutes to permit residents to address the Parish Council before the meeting is formally opened, which will be at the closing of the open forum or at 8.00pm, whichever is the sooner.
The business to be dealt with at the meeting is listed in the agenda below.
Julie Fortnum
Parish Clerk
AGENDA
23.1 To elect a Chairperson and to obtain their signed declaration of office.
23.2 To elect a Vice Chairperson and to obtain their signed declaration of acceptance of office.
23.3 To receive and accept apologies where valid reasons for absence have been given to the Parish Clerk prior to the meeting.
23.4 To receive declarations of interest under the Localism Act 2011 – being any interest in agenda items not previously recorded on Members’ Register of Interests.
23.5 To approve the minutes of the previous meeting held on Thursday 28 April 2022.
23.6 To receive the Clerks report and receive an update on matters arising from previous minutes.
23.7 To agree to follow and work within the Local Government Association Code of Conduct which was adopted on 27 May 2021
23.8 To appoint new committees and advisory committees (Allotments Committee, Cemetery Committee, Finance Policy and Personnel Committee, Recreation Areas and Open Spaces Committee, Planning and Transport Committee, Personnel sub-committee and Emergency plan sub-committee).
23.9 To appoint members on outside advisory bodies and note membership on other outside bodies
23.10 To accept the meeting schedule for the year May 2022 to April 2023.
23.11 To receive reports from the District Councillors and County Councillor.
23.13 Financial matters:
1. To approve the payments for May 2022.
2. To note the income received in May 2022.
3. To consider the Internal Auditors report for the financial year 2021/22.
4. To agree to at least two more Councillors becoming bank signatories to authorise transactions on the Unity Trust account.
5. To consider the joint grant application received from the Deepings Bowling Association, the Deepings Mens Group, the Deepings Rugby Union Football Club and the Open-Door Baptist Church.
6. To consider the budget proposal from Market Deeping Community Primary Out of School club to provide a play-scheme for one week (mornings only) during week commencing 8 to 12 August 2022.
23.14 Planning matters:
1. To receive the minutes and any recommendations from the planning and transport committee meeting held on Tuesday 19 May 2022.
2. To consider the following planning applications -
S22/0931 -Proposed single storey garden room at 75 Lady Margaret’s Avenue Deeping St James PE6 8TQ Planning search - S22/0931 (southkesteven.gov.uk)
S22/0908 – Fell conifer tree at High Locks House 1 Bridge Street Deeping St James PE6 8HA Planning search - S22/0908 (southkesteven.gov.uk)
23.15 To consider the annual insurance renewal from 1 June 2022 and agree any amendments that are required.
23.16 To receive an update about, and agree attendance at the following events -
Jubilee Beacon Lighting – 8pm to 11pm 2 June 2022
Platinum Party in the Park – 12noon to 5.00pm Sunday 5 June 2022
Rose and Sweetpea Show – 1pm to 4.30pm Saturday 25 June 2022
Raft Race – Times TBC Sunday 7 August 2022
Dog Show – Time and date to be advised?
Duck Race – Sunday 4 September 2022?
23.17 To consider the following correspondence.
1. Request from an exclusive right of burial grant holder requesting that the Parish Council buy back a grave plot in section D of the Parish Councils Cemetery.
2. Invitation to attend the Lincolnshire community and voluntary Service annual general meeting at 3pm on Friday 10 June 2022 in person at Boston Borough Council Offices or via Zoom link provided)
3. Email from the Chair of the Allotments Association demanding that the Parish Council takes action regarding the thefts taking place at the allotments.
23.18 To receive and consider minutes and recommendations of other committees, reports from advisory committees, members reports from external bodies and reports of meetings, seminars, training and events attended on the Council’s behalf:
1. Walkaround the Parish with the Area Highways Manager on Wednesday 4 May 2022.
2. Annual Parish Meeting and presentation of the making a difference awards 2022 held on Monday 9 May 2022 at the Open-Door Church.
3. Opening of the Sensory Garden at the Deepings Community Centre on Saturday 14 May 2022.
4. Meeting with representatives from Deepings Neighbourhood plan group and the Head of Culture and Growth and the Assistant Director of Planning at South Kesteven District Council on 17 May 2022.
5.Deepings Lions Charter 40ish Anniversary Dinner at Tallington Lakes held on Saturday 21 May 2022.
6. Allotments Committee Chair to attend the Allotments Association Meeting held at The Waterton Arms on Monday 23rd May 2022.
7. Meeting with representatives from Deepings Neighbourhood plan group and representatives from New River Retail and Aldi on Tuesday 24 May 2022
8. Chairs workshop via Zoom on Tuesday 24 May 2022. Training provided by Lincolnshire Association of Local Councils.
23.19 Parish Pump – items for information or inclusion on future agendas.
Dates for the diary for the coming month –
8.00pm to 10.30pm Thursday 2 June 2022 – Queens Platinum Jubilee Beacon Lighting at Jubilee Park off Thackers Way PE6 8EY
Friday 3 June 2022 – Queens Platinum Jubilee Motorcade
12 noon to 5pm Sunday 5 June 2022 – Queens Platinum Party in the Park John Eve Field John Eve Way Market Deeping PE6 8LJ
7pm Tuesday 7 June 2022 – Finance, policy and personnel committee meeting at the Institute Church Street Deeping St James PE6 8HD
6pm Tuesday 14 June 2022 – The Langtoft, Deepings and surrounding Villages Royal British Legion Branch Falklands War Commemoration wreath laying at Riverside Park High Street Market Deeping PE6 8EB
7pm Tuesday 14 June 2022 – Planning and transport committee meeting at the Institute Church Street Deeping St James PE6 8HD
7.45pm Tuesday 14 June 2022 – Allotments committee meeting at the Institute Church Street Deeping St James PE6 8HD
7.30pm Tuesday 21 June 2022 – Council meeting at the Open-Door Church Spalding Road Deeping St James PE6 8NJ
1pm Saturday 25 June 2022 – Rose and Sweetpea Show and Garden Fete in the Priory Hall and Vicarage gardens Church Street Deeping St James PE6 8HD