November 2024 Agenda
DEEPING ST JAMES PARISH COUNCIL
The Institute, 38 Church Street, Deeping St James, PE6 8HD
E-mail: clerk@deepingstjames-pc.gov.uk
Tel: 01778 343266
Webpage: //deeping-st-james.parish.lincolnshire.gov.uk
Facebook: Deeping St James Parish Council
Parish Clerk: Julie Fortnum
Dear Parish Councillors Bowell, Dilks (County and District), Fowler, Gilbert, Halls, Hosking, Rose, Shinkins-Hoppe, Smith, Stevens and Townsin.A copy of the agenda has been issued to District Councillors Denniston and Ley
You are hereby summonsed to attend a meeting of Deeping St James Parish Council which will be held in the meeting room at The Institute 38 Church Street Deeping St James PE6 8HD on Tuesday 19 November 2024 at 7.30pm.
Julie Fortnum
Parish Clerk and Responsible Financial Officer
Published on Wednesday 13 November 2024
AGENDA
Open Forum
25.79 To receive and accept apologies where valid reasons for absence have been given to the Parish Clerk prior to the meeting.
25.80 To receive declarations of interest under the Localism Act 2011.
25.81 To approve the minutes of the previous meeting held on Thursday 15 October 2024.
25.82 To consider the Parish Councillor Co-option applications.
25.83 To receive the Clerks report and receive an update on matters arising from previous minutes.
25.84 To receive reports from the District/County Councillors and consider if this is the appropriate place to receive future reports.
25.85 Financial matters:
1.To approve the expenditure for November 2024.
2.To note the income for November 2024.
3.To agree the Lincolnshire Association of Local Councils Internal Audit Service Requirements – Terms of Engagement.
4. To consider the update and request for grant funding for 2025/26 received from Citizens Advice South Lincolnshire
5. To consider the grant request received from Deep In Kindness.
6. To agree a donation to the Royal British Legion Poppy Appeal 2024.
7. To consider making a donation to the Deepings Scouts, Guides and Cadets to acknowledge their attendance at the Deeping St James Remembrance Parade on the afternoon of Sunday 10 November 2024.
8. To consider and agree the payments to made to the highway verge grass cutting contractor for 2024/25.
25.86 Planning matters:
1. To receive the minutes and any recommendations from the Planning and Transport committee meeting held on Tuesday 12 November 2024.
2. To note the decision to delegate authority to the Deepings Neighbourhood Plan Group to progress to completion the benches and way marker project for which a grant has been obtain via the UK Shared Prosperity Fund
3. To consider the following planning appeal
S24/014 Erection of dwellings to the rear of existing house (all matters reserved with the exception of access) (Re-submission following S23/0617) at 21 Eastgate Deeping St James.
S24/1014 | Erection of dwellings to the rear of existing house (all matters reserved with the exception of access)(Re-submission following S23/0617) | 21 Eastgate Deeping St James Lincolnshire PE6 8HH
Deadline for amended comments or new ones is 11 December 2024
25.87 To consider the following correspondence.
1. Biffa – Information about the Simpler Recycling regulations being introduced by the UK Government
myBiffa | Simpler recycling
2. National Association of Local Councils – encouraging local councils to complete the governments consultation on changes to the standards regime including removing the requirement for councillors' home addresses to be published and introducing sanctions and allowing councils to use virtual attendance at council meetings. Consultation deadline 19 December 2024
Enabling remote attendance and proxy voting at local authority meetings - GOV.UK
3. Lincolnshire Police – invitation to attend the North and South Kesteven Parish Council engagement session to be held via teams on 21 January 2025
4. Deeping St James United Charities – Rent review triggered by a clause within the lease which states this should take place on 6 September 2024
5. South Kesteven District Council - Make Space for Nature, funding for biodiversity projects. Following an application already made for a project in the Cemetery, and completed for a project on Jubilee Park, correspondence has been received suggesting potential funding for the area to the east of the Priory Church entrance if the Parish Council were to submit the application and oversee the work on behalf of the Church.
Latest news and events on climate change, sustainability and biodiversity | South Kesteven District Council
6. Lincolnshire Police and Crime Commissioner’s Crime and Policing Survey with a closing date of 15 December 2024
Crime and Policing Survey 2024 | QuestionPro Survey
7. Probation Service Community Payback East/West Lincolnshire – Confirmation that they can recommence the worthwhile partnership with Deeping St James Parish Council that was in place prior to Covid lockdown and that they are able to commence in January/February 2025.
8. Deeping Heritage – Advising of the V.E. Day Exhibition: The Deepings in World War Two which will be held from 10am to 4pm on Sunday 11 May 2025 at the Deepings Community Centre. Any information contacts or help would be appreciated.
25.88 To receive reports and minutes from committees, advisory committees, meetings, seminars, training and events or meetings of external bodies attended on the Council’s behalf and consider any recommendations from them:
1. Community emergency and flooding working party meetings.
2. Meeting with prospective grass cutting contractor to consider the requirements for 2025/26 and obtain quotations, held on 30 October 2024 and attended by Councillors Shinkins-Hoppe (DSJPC) and Wey (MDTC) plus the DSJPC Parish Clerk.
3. Scribe accounting’s forecasting budgeting and precept setting training held virtually on 16 October 2024 and attended by the Parish Clerk.
4. To receive an update regarding the Deepings Leisure Centre following a briefing from a representative of the CIC give at the Deepings Neighbourhood plan group meeting on Monday 4 November 2024
5. The Deepings Practice Patient Participation Group AGM on Tuesday 12 November 2024.
6. The recreation and open space committee meeting on Tuesday 12 November 2024.
7.Remembrance events in the Deepings held on 3 November, 10 November and 17 November 2024.
25.89 To consider closing the office for the Christmas period with phone calls being diverted plus emails and Facebook messages being checked intermittently by a designated person.
If required, to RESOLVE to move into closed session in accordance with The Public Bodies (Admission to Meetings) Act 1960 due to the confidential nature of the business to be discussed in relation to the following matter.
25.90 To consider the request received from the owner of a grant of exclusive right of burial in Deeping St James Cemetery for an internal review to be undertaken of the decision to issue a refusal notice following the receipt of a freedom of information request from them.
25.91 Parish Pump - items for information or inclusion on future agendas.
Dates for the diary
Tuesday 26 November 2024 10am to 4pm – LALC Clerks networking day and SLCC Lincolnshire branch AGM at Welbourn Village Hall
Wednesday 27 November 2024 5.30pm to 8pm - SKDC Design Code Parish Council, Neighbourhood Plan Group and Local Stakeholders Workshop at Bourne Corn Exchange
Tuesday 10 December 2024 7pm – Planning and transport committee meeting at the Institute
Tuesday 10 December 2024 8pm – Finance policy and personnel committee meeting at the Institute
Friday 13 December 2024 – Carols in the Marquee at The Waterton Arms Church Street Deeping St James. The Salvation Army and Choir will perform from 7pm
Tuesday 17 December 2024 7.30pm – Council meeting at the Institute