CC September 2020 Minutes
Deeping St James Parish Council
The Institute, 38 Church Street, Deeping St James, Peterborough PE6 8HD
e-mail: clerk@dsjpc.co.uk Tel: 01778 343266
Webpage: parishes.lincolnshire.gov.uk/deepingstjames
Parish Clerk: Julie Fortnum
The minutes of the Cemetery Committee meeting which was held on Tuesday 15 September 2020 at 8.00pm using the virtual meeting code and password below:
https://zoom.us/
Zoom Meeting ID: 951 2192 0479
Passcode: 881796
Present: Councillors Halls, Shinkins-Hoppe, Stevens and Thomas
10.21 To accept apologies of absence.
Apologies had been received and were accepted from Councillor Lilley.
11.21 To agree the minutes of the last meeting held on Tuesday 9 June 2020.
Agreed and signed as a true copy.
12.21 To receive the Clerks report.
Letters have been issued to all the residents whose properties back on to section C of the Old Cemetery advising them that tree work will take place sometime during the Autumn providing planning permission is granted. Three residents have responded welcoming the work and asking what will be carried out. This has been difficult to answer as the parish council will need to be guided by the tree specialists and any work is dependent upon planning permission being granted. Contact is being made with several tree service companies in the area with a view to obtaining quotes and preparing to apply for planning permission.
Signage has been placed in the Cemetery giving visitors notice to remove ornaments and planting etc from the graves as it is the parish council’s intention to revert the area back to a lawn Cemetery. There has been a mixed reaction to this but whilst emotionally draining and time consuming to deal with on the whole the visitors understand the need for this to happen.
Several positive compliments have been received about the improvement in grass cutting and care and attention taken regarding the maintenance of the Cemetery.
Councillor Thomas requested the purchase of some snowdrops and the legalities regarding the scattering of ashes as she would like the parish council to consider an including an area within the Cemetery for this.
Councillor Stevens agreed to share a number of photos of Cemeteries she had visited to provide inspiration and to investigate further the purchase/use of two pieces of land within the parish for the scattering of ashes
Councillor Shinkins-Hoppe agreed to speak to Deeping St James United Charities regarding financial support to a family towards purchasing a headstone
13.21 To receive an update on the number of burials, cremations and reservations since the last meeting.
The Clerk advised that there had been 2 burials and 1 interment of cremated remains since the last meeting in June 2020.
14.21 To review the Cemetery procedures, regulations and fees
It was agreed to leave these as they are and review again this time next year.
15.21 To receive a report of the position to date and expected outturn for the financial year 2020/21
|
Item |
Budget 2020/21 |
Current spend |
Further known expenditure |
|
Grounds maintenance |
2000.00 |
399.64 |
Further grass cutting hedge and tree maintenance |
|
Repairs |
600.00 |
|
Head stone safety issues to be dealt with during winter 2020 |
|
Water rates |
100.00 |
43.38 |
Second half yearly bill |
|
New Cemetery (land reserves) |
1000.00 |
|
Some will be spent during Cemetery extension – moving / purchasing additional railings and laying a new path |
16.21 To consider budget estimates for 2021/22 and make recommendations to the Finance and general purposes committee
|
Item |
Budget 2021/22 |
|
Grounds maintenance |
2000.00 |
|
Repairs |
600.00 |
|
Water rates |
100.00 |
|
New Cemetery (land reserves) |
2000.00 |
|
Benches |
1000.00 |
17.21 To agree the date of the next meeting – 14 January 2021