CC March 2020 Minutes

Deeping St James Parish Council

The Institute, 38 Church Street, Deeping St James, Peterborough PE6 8HD


Tel: 01778 343266


Parish Clerk: Julie Fortnum


The minutes of the Cemetery Committee meeting held on Thursday 12 March 2020 at 7.00pm.

Present: Councillors Halls, Shinkins-Hoppe, Stevens and Thomas.

Minutes taken by the Parish Clerk


32.20  To receive apologies for absence.

None received.


33.20 To receive declarations of interest, if any.

None received.


34.20 To agree and approve the minutes of the last meeting held on Thursday 17 October 2019 (enclosed).

Agreed and signed


35.20 To receive the Clerks report.

The grounds maintenance contractors have informed the Clerk that someone has used what looks like weed killer round a headstone in the new Cemetery leaving the area not looking its best. The Clerk visited the memorial which it was thought had had weed killer used around it and decided that the exclusive right of burial holder should not be contacted as although initially unsightly the area has improved. It is hoped that when the grounds maintenance is completed in-house the EROB holder will not feel it is necessary to do this as the area will be maintained to a higher standard.


36.20 To receive an update and consider the next action regarding the tree near/in the grave of the late Edith Wass.

The Clerk has contacted a local tree surgeon who will remove the two limbs but cannot guarantee that the work will not weaken or destroy the remaining tree. AS the tree is within the conservation area of the parish planning permission needs to be obtained (and has been applied for) before work can start. This committee would like to overrule the Council resolution to arrange for the removal of two limbs as the tree looked lovely but current standing orders do not allow this.


37.20 To receive an update regarding the recruitment of a third maintenance worker with responsibility for the maintenance of the Cemetery.

The clerk advised that interviews had taken place and the role of maintenance worker (3) had been offered to an individual. It was agreed that they should start work on 1st April 2020 and that in the meantime the clerk should purchase the required tools for the individual to look after the Cemetery and make enquiries about the disposal of grass cuttings.


38.20 To consider the wording of the Cemetery Regulations and how to enforce them.

These were considered and it was agreed that re-wording them would be considered further at the next meeting with input obtained from Maintenance Worker (3) who by then would have been in post for least 3 months plus.


39.20 To agree the date of the next meeting.

7pm Thursday 16 July 2020