March 2023 Agenda
DEEPING ST JAMES PARISH COUNCIL
The Institute, 38 Church Street, Deeping St James, PE6 8EP
E-mail: clerk@dsjpc.co.uk
Tel: 01778 343266
Webpage: //deeping-st-james.parish.lincolnshire.gov.uk Facebook: Deeping St James Parish Council
Parish Clerk: Julie Fortnum
Dear Parish Councillors Bowell, Denman, Dilks (County and District), Fowler, Gilbert, Hall, Halls, Hosking, Little, Olson, Robinson, Rose, Shinkins-Hoppe, Stevens (District) and Thomas (District).
You are hereby summonsed to attend the next meeting of Deeping St James Parish Council which will be held in the meeting room at The Institute 38 Church Street Deeping St James PE6 8HD on Tuesday 21 March 2023 at 7.30pm.
There will be an open forum, lasting a maximum of thirty minutes to permit residents to address the Parish Council before the meeting is formally opened, which will be at the closing of the open forum or at 8.00pm, whichever is the sooner.
The business to be dealt with at the meeting is listed in the agenda below.
Julie Fortnum
Parish Clerk
Published on Wednesday 15 March 2023
AGENDA
23.157 To receive and accept apologies where valid reasons for absence have been given to the Parish Clerk prior to the meeting.
23.158 To receive declarations of interest under the Localism Act 2011 – being any interest in agenda items not previously recorded on Members’ Register of Interests.
23.159 To approve the minutes of the previous meeting held on Tuesday 21 February 2023.
23.160 To receive the Clerks report and receive an update on matters arising from previous minutes.
23.161 To receive reports from the District Councillors and County Councillor.
23.162 Financial matters:
1. To approve the payments for March 2023
2. To note the income for March 2023
3. To consider pledging support to Deepings Leisure Centre Community Group in their campaign to re-open Deepings Leisure Centre and when re-opened to the running of it.
4. As Trustee of the Hall Meadow Estate Charity to consider the request for financial support received from the Friends of Deeping St James towards the upkeep of the ‘In Bloom’ flower beds and containers in the Parish after receiving further information from the group.
23.163 Planning and transport matters:
1. To receive the minutes and consider any recommendations from the Planning and transport committee held on Tuesday 14 March 2023
2. To consider the following planning applications
S23/0330 – Removal of two trees subject to Tree Preservation Orders.
Mr Giuseppe Forcellati, 90 Church Street, Deeping St James, Lincolnshire, PE6 8HD
S23/0336 – Removal of a holly tree and pruning/crown thinning to reduce canopy weight to two apple trees within a conservation area.
Mr Chris Halley, 14 Church Street Deeping St James PE6 8HD
23.164 To consider the following correspondence.
1. Rotary Club of the Deepings requesting permission to access Woody Heights recreation ground on Sunday 21 May 2023 to hold the Charity 10k race and 3k fun run.
2. Deeping St James United Charities advising that they will only be requesting one Trustee nomination from the Parish Council after the forthcoming elections. The nominee must be a resident of the parish and the nomination will be considered at a special meeting prior to the scheduled meeting on 12 July 2023
3. Request from the Son and Daughter of a deceased relative to reserve cremation plots either side of their mother’s plot which is in contravention of the Cemetery regulations agreed by the Cemetery committee.
4. Deepings Raft Race Committee asking if the Parish Council would like to be involved by having a pitch at the event on Sunday 6 August 2023
5. The emergency planning and business continuity service at Lincolnshire County Council requesting information about Lincolnshire Parish Councils community emergency groups as they are creating an interactive community facing map on the Lincolnshire Resilience Forum website
6. Neighbourhood Policing teams monthly report
7. Lincolnshire Reservoir: Phase one consultation feedback summary
Lincolnshire-reservoir-feedback-summary.pdf (lincsreservoir.co.uk)
23.165 To consider the offer made by a member of the public to act as volunteer warden of Millennium Wood, liaising re damage/maintenance issues etc. Alongside this to also consider the role of other members of the public and groups who undertake tasks on the Parish Council’s behalf.
23.166 To consider paying for the services of a live band to perform at the Coronation picnic in the park event on Sunday 7 May 2023 alongside employing a DJ
23.167 To receive and consider minutes and recommendations of other committees, reports from advisory committees, members reports from external bodies and reports of meetings, seminars, training and events attended on the Council’s behalf:
1. Planning training provided by Lincolnshire Association of Local Councils via Zoom and attended by the Assistant Clerk on Tuesday 21 February 2023. The presentation from this training has been shared with members of the planning committee
2. Election briefing in Bourne, organised by South Kesteven District Council and attended by the Assistant Clerk on Monday 27 February 2023. Candidate nomination forms are now available from Electoral Services at South Kesteven District Council
3. Presentation by the Deepings Leisure Centre Community Group at the Deepings School on Monday 27 February 2023 attended by Councillors Bowell, Denman, Halls, Hosking, Little, Robinson, Shinkins-Hoppe and the Parish Clerk. Plus, notes from a meeting with a representative from the Deepings School and the Anthem Trust Academy on 2 March 2023 attended by Councillor Shinkins-Hoppe and the Assistant Clerk.
4. Lincolnshire Association of Local Council election briefing via zoom at 6pm on Monday 20 March 2023
23.168 Parish Pump – items for information or inclusion on future agendas.
Dates for the diary for the coming month –
Keep Britain Tidy’s Great British Spring Clean from 17 March 2023 to 2 April 2023
10.30am Tuesday 28 March 2023 – Personnel sub-committee meeting in the meeting room at the Institute
7pm Tuesday 11 April 2023 – Planning and transport committee meeting in the meeting room at the Institute
7.45pm Tuesday 11 April 2023 – Finance policy and personnel committee meeting in the meeting room at the Institute
7.30pm Tuesday 18 April 2023 – Council meeting in the meeting room at the Institute
7pm Tuesday 25 April 2023 – Annual Parish Meeting and making a difference award presentation to be held in the conference centre at the Deepings School