AC 2024 Agendas

Appendix 2 – Clerk’s Report

Strong winds in late January affected the allotments – a couple of greenhouses were blown down/affected.

The Assistant Clerk attended NAS Allotment Management: Tenancy Agreements and Policies Training on 4 March 2024.  Training files previously sent to Councillors.

The Allotments Association sent newsletters no. 2 dated 24 march 2024 and no. 3 dated 3 May 24 which were forwarded on to Councillors.

Allotments Association had an Annual General Meeting on Tues 26 March 2024 attended by Cllr Halls and the Assistant Clerk.

Due to banking problems, Deeping St James Parish Council will be changing accounts from our Barclays Bank account to our Unity Trust account for receiving renewals payments.

The allotments inspection took place on 1st May 24 where 20% of the allotment’s tenants received letters.  A second inspection is booked for early June 24.

The Parish Council received an alert regarding giant hogweed being found on a plot.  All tenants were alerted to the need to view the gov.uk links, and to take steps to eradicate this harmful plant safely, should they come across this on their plots.

Appendix 3 - Allotments Association Report for June 2024 Allotments Committee Meeting

1. We organised the purchase and delivery and sale of 1000 kilograms of chicken manure pellets for our plot holders. Because we have a friendly relationship with other allotment sites we were able to sell excess capacity to Langtoft and Baston committees 
2. We held a very successful coffee and cakes event on site in March. We had also arranged to have a plant salesman there at the same time. Many plot holders and their families attended and it proved to be a good get to know you time. A special nature quiz was also arranged for the small children.
3. With the warmer weather we were able to turn on the water supply to the water tanks.
4. We have also opened our allotment shop and stocked it with more products and will now open it to all plot holders throughout the growing season
5. We entered our secretary in the Make a Difference event

Appendix 4 - LICENCE BETWEEN DEEPING ST JAMES PARISH COUNCIL AND DEEPING ST JAMES ALLOTMENTS ASSOCIATION TO OCCUPY PLOT 32B

1. DEEPING ST JAMES PARISH COUNCIL, The Institute, 38 Church Street, Deeping St James, Peterborough, PE6 8HD (The Licensor).

2. DEEPING ST JAMES ALLOTMENT ASSOCIATION (The Licensee).

3. The Licensor hereby grants to the Licensee permission to occupy plot 32B, of Deeping St James Parish Council Allotments in Hall Meadow Road, Deeping St James, PE6 8SG, on a licence basis only.

4. The licence shall endure from 1st October 2024 until 30th September 2025 and then year to year thereafter, until terminated by either party giving one year's written notice to the other. Upon termination of this licence, the Licensee shall vacate plot 32B, removing all associated property from the site completely.

5.The Licensee shall comply with all legislation and requirements of any public, local or other competent authority so far as the same affect Plot 32B or the use and occupation thereof.

6. The Licensee shall accept full responsibility for loss or damage to its property and shall have no claim against the Licensor in any respect in connection therewith.

7. The right to occupy plot 32B, granted in this licence is personal to the Licensee and the Licensee undertakes not to assign, sub-contract or otherwise part with any of their rights under this licence nor allow any third party to have or share occupation in or possession of plot 32B.

8. The Licensee undertakes not to grow any plants, carry out any alterations or improvements on plot 32B, without the prior written consent of the Licensor. The Licensee undertakes also to keep and maintain Plot 32B in a clean and tidy condition.

9. It is hereby expressly agreed and declared that this licence shall not operate to create a tenancy under the terms of the Landlord and Tenant Act 1954 Part 2 or any amending legislation.