May 2026 Agenda
Dear Parish Councillors Bowell, Burdock, Dilks (County and District), Fowler, Gilbert, Halls, Hosking, Leader, Neville, Nickerson, Rose, Shinkins-Hoppe, Smith, Stevens and Townsin.
A copy of the agenda has been issued to District Councillors Denniston and Ley
You are hereby summonsed to attend the annual meeting of Deeping St James Parish Council which will be held in the meeting room at The Institute 38 Church Street Deeping St James PE6 8HD on Tuesday 19 May 2026 at 7.30pm.
Julie Fortnum
Julie Fortnum
Parish Clerk and Responsible Financial Officer
Published on Wednesday 13 May 2026
AGENDA
Open Forum
27.1 To elect a Chairperson and to obtain their signed declaration of office or agree when this is to be signed.
27.2 To elect a Vice Chairperson and to obtain their signed declaration of acceptance of office or agree when this is to be signed.
27.3 To receive and accept apologies where valid reasons for absence have been given to the Parish Clerk prior to the meeting.
27.4 To receive declarations of interest under the Localism Act 2011 – being any interest in agenda items not previously recorded on Members’ Register of Interests.
27.5 To approve the minutes of the previous meeting held on Thursday 14 April 2026.
27.6 To review Standing Orders and Financial Regulations including the delegation arrangements to and terms of reference for committees and sub-committees.
27.7 To appoint new members of standing committees, and new committees, if necessary.
27.8 To review the Parish Councils representation on or work with outside bodies and the arrangement for the reporting back.
27.9 To accept the meeting schedule for the year June 2026 to May 2027.
27.10 To review the local council’s asset register which records its ownership of land, buildings, office equipment and other property.
27.11 To review the arrangements for insurance cover for insurable risks.
27.12 To receive the Clerks report and receive an update on matters arising from previous minutes.
27.13 To receive reports from the District Councillors and County Councillor.
27.14 Financial matters:
1. To approve the expenditure for May 2026.
2. To note the income for May 2026.
27.15 Planning matters:
1. To receive the minutes and any recommendations from the Planning and Transport committee meeting held on Tuesday 12 May 2026.
2. To consider the following planning applications
Application No: S26/0769
Applicant: Mrs Wendi Mulqueen
Proposal: Replace existing windows to North, South, East and West elevations within existing openings and refurbishment of ground floor living room window.
Location: 91 Eastgate, Deeping St James, Lincolnshire, PE6 8HH,
App Type: Listed Building Consent
S26/0769 | Replace existing windows to North, South, East and West elevations within existing openings and refurbishment of ground floor living room window. | 91 Eastgate Deeping St James Lincolnshire PE6 8HH
Application No: S26/0646
Applicant: Deeping Land Ltd
Proposal: (A) a full application for Plot One for 3,230 square metres of Class E parts (c) and (g), B2 and B8 use, in 11 units with a new access from Lysander Drive, parking, landscaping and drainage infrastructure; and
(B) an outline application for up to 33,275 square metres of Class E parts (c) and (g),
B2 and B8 use and 616 square metres of sui generis drive-thru use (Details of access for consideration with matters of scale, landscaping, appearance and layout reserved).
Location: Land To The East Of Lysander Drive/Whitley Way, Lysander Drive, Market Deeping
App Type: Outline Planning Permission with some matters reserved
S26/0646 | Hybrid planning application seeking: (A) a full application for Plot One for 3,230 square metres of Class E parts (c) and (g), B2 and B8 use, in 11 units with a new access from Lysander Drive, parking, landscaping and drainage infrastructure; and (B) an outline application for up to 33,275 square metres of Class E parts (c) and (g), B2 and B8 use and 616 square metres of sui generis drive-thru use (Details of access for consideration with matters of scale, landscaping, appearance and layout reserved). | Land To The East Of Lysander Drive/Whitley Way Lysander Drive Market Deeping
27.16 To consider the following correspondence.
1. The Rotary Club of the Deepings – Thank you for the grant towards the Deepings Run held on 17 May 2026
2. Member of the public – request for a cremated remains plot in Deeping St James Cemetery which contravenes the regulations adopted in November 2025
3. South Kesteven District Council – Requesting feedback from the Parish Council about the walk organised as part of the SK Walking Festival and providing feedback from one attendee
4. South Kesteven District Council – advising that five schools are being invited to design a banner to celebrate Lincolnshire Day and it is hoped these will be displayed over the weekend of 03 and 04 October 2026 and a location yet to be decided – any ideas of a suitable would be appreciated
5. Lincolnshire Integrated Voluntary Emergency Services (LIVES) – requesting support for their work to recruit, train, and equip Community First Responders (CFRs) in your local area
6. Defib Warehouse and London Hearts – Confirmation that a replacement battery and pads pack for the LifePak CR defibrillator located at the Methodist Church can no longer be sourced and quotations for a replacement with a Mindray C1A (the same as those at Jubilee Park and the Priory Hall)
7. The Deepings Lions Club - Invitation to attend that Charter Afternoon Tea and Dance at Orton Hall from 2.30pm on Sunday 31 May 2026
27.17 To receive reports and minutes from committees, advisory committees, meetings, seminars, training and events or meetings of external bodies attended on the Council’s behalf and consider any recommendations from them:
1. Meeting with Councillor Ley (District Councillor for the Deeping St James ward), attended by the Parish Clerk and Councillor Shinkins-Hoppe on Wednesday 22 April 2026 which was called to share information/updates relevant to Deeping St James
2. Project Groundwater Rover Sensors online meeting on Thursday 23 April 2026 attended by Councillors Neville and Townsin
3. Lincolnshire Football Association Ltd virtual meeting held on Friday 24 April 2026 regarding the 3G artificial grass pitch at the playing field off Spalding Road attended by Councillor Shinkins-Hoppe
4. Deeping St James Annual Parish meeting held on Monday 27 April 2026 at the Methodist Church, Church Street, Deeping St James
5. Chairs workshop, virtual training from Lincolnshire Association of Local Councils, held on Tuesday 28 April 2026 and attended by Councillors Hosking and Neville
6. Virtual meeting with Local Council Consultancy held on Wednesday 29 April 2026 and attended by the Parish Clerk to commence the job evaluation exercise for the roles of Parish Clerk/RFO and Assistant Clerk. This was followed by a virtual meeting with Councillor Gilbert on Tuesday 5 May 2026 and with the Assistant Clerk on Thursday 7 May 2026
7. Coffee and Cake event at R J Scholes Funeral Directors on Wednesday 29 April 2026 to mark the retirement of a member of staff and to meet new member of staff attended by the Parish Clerk
8. Deepings Literary Festival launch event held at the Deepings Community Library on Wednesday 29 April 2026
9. To receive the minutes and any recommendations from the Recreation and Open Spaces committee meeting held on Tuesday 12 May 2026
25.19 Parish Pump - items for information or inclusion on future agendas.
Dates for the diary
Tuesday 2 June 2026 7pm – Cemetery committee
Tuesday 02 June 2026 8pm – Finance policy and personnel committee
Tuesday 09 June 2026 7pm – Planning and transport committee
Tuesday 09 June 2026 8pm – Allotments committee
Tuesday 16 June 2026 7pm – Council meeting
Future community events with Deeping St James Parish Council involvement
Saturday 27 June 2026 - Rose and Sweet Pea Show and Garden Fete in the Vicarage and Priory Hall Gardens Church Street Deeping St James.
1pm to 4pm Sunday 19 July 2026 – Deepings Dog Show on Jubilee Park.
11am to 5pm Sunday 02 August 2026 - Deeping Raft Race and Street Fair on the River Welland, Bridge Street Deeping St James and High Street Market Deeping.
Sunday 06 September 2026 - Deepings Duck Race and Street Fair on the River Welland Bridge Street Deeping St James.
Friday 11 December 2026 – Carols in the Marquee at the Waterton Arms.