January 2026 Agenda
Deeping St James Parish Council
The Institute, 38 Church Street, Deeping St James, PE6 8HD
E-mail: clerk@deepingstjames-pc.gov.uk Tel: 01778 343266
Webpage: deeping-st-james.parish.lincolnshire.gov.uk
Facebook: Deeping St James Parish Council
Parish Clerk: Julie Fortnum
Dear Parish Councillors Bowell, Burdock, Dilks (also a County and District Councillor), Fowler, Gilbert, Halls, Hosking, Leader, Neville, Nickerson, Rose, Shinkins-Hoppe, Smith, Stevens and Townsin.
A copy of the agenda has been issued to District Councillors Denniston and Ley
You are hereby summonsed to attend the meeting of Deeping St James Parish Council which will be held in the meeting room at The Institute 38 Church Street Deeping St James PE6 8HD on Tuesday 20 January 2026 at 7.30pm.
Julie Fortnum
Julie Fortnum
Parish Clerk and Responsible Financial Officer
Published on Wednesday 14 January 2026
AGENDA
Open Forum/Public Participation
26.113 To receive and accept apologies where valid reasons for absence have been given to the Parish Clerk prior to the meeting.
26.114 To receive declarations of interest under the Localism Act 2011 – being any interest in agenda items not previously recorded on Members’ Register of Interests.
26.115 To approve the minutes of the previous meeting held on Tuesday 16 December 2025.
26.116 To receive the Clerks report and any updates from the minutes of the previous meeting.
26.117 To receive reports from the District Councillors and County Councillor.
26.118 Financial matters:
1. To receive the minutes and any recommendations from the Finance Policy and Personnel Committee meeting held on Tuesday 6 January 2026
1a. The finance policy and personnel committee RECOMMEND that Council resolve to grant funding for 2026/27 of £2000 to Deepings Neighbourhood Plan Group, £5433 to Citizens Advice South Lincolnshire and £5000 to Deeping Sports Social Club grants for 2026/27.
1b. The finance policy and personnel committee RECOMMEND that Council resolve to accept the two grass cutting quotations that have been obtained from the Contractors used in 2025, Glendale and Garden Groomers, resolving to suspend Financial Regulations 5.8 and 5.9 which require 3 fixed price quotes and 3 estimates respectively.
2. Following the Internal Auditors report and checklist dated 7 December 2025 shared with Council in 16 December 2025 (minute 26.109.3) and considered by finance policy and personnel on 6 January 2026 (minute 26.61):
a. To receive notification of the signatories named on the bank mandates and agree to them in accordance with Financial Regulation 6.1 and The Practitioners Guide 1.15.5
b. To receive the asset register as at 31 March 2025, required to be formally reviewed and agreed at a council meeting (The Practitioner’s Guide section 4 Table H, 5.57 and 5.70) which has not been previously actioned.
3. To approve January 2026 expenditure.
4. To note January 2026 income.
26.119 To consider the budget and precept requirements for 2026/27 considered by finance policy and personnel committee held on 06 January 2026, who RECOMMEND acceptance by Council.
26.120 To receive and/or consider the following correspondence:
1. Deeping St James United Charities – Changes Landlord/Tenant arrangements
2. King’s Pageantmaster - Lamp Light of Peace In Remembrance 2026
3. Lincolnshire County Council – Highways Parish Grass Cutting Agreement
4. Meridian Solar – Additional targeted consultation between 8 January to 5 February 2026 about the Meridian Solar Farm Development Consent Order
26.121 To receive reports and minutes from committees, advisory committees, meetings, seminars, training and events or meetings of external bodies attended on the Council’s behalf and consider any recommendations from them:
1. Tuesday 6 January 2026 - Recreation and open spaces committee meeting
2. Wednesday 14 January 2026 – Jubilee Park working party meeting with play equipment provider – for information only.
3. Thursday 15 January 2026 – Meeting with representatives of the Methodist Church to discuss hiring their hall for the Annual Parish Meeting and Making A Difference Awards
26.122 To consider joining the Keep Britain Tidy 2026 campaign
26.123 To consider the telephone box refurbishment estimate
26.124 Parish Pump - items for information or inclusion on future agendas.
Council meeting dates during the next month
7pm Tuesday 27 January 2026 – Deeping Lions Club Annual Dinner
7pm Tuesday 03 February 2026 – Planning and Transport Committee
8pm Tuesday 03 February 2026 – Allotments Committee
7pm Tuesday 10 February 2026 – Deepings Community Library 10th Anniversary meal
8pm Tuesday 0 February 2026 – Personnel sub-committee meeting (date and time agreed at FPP meeting on 6 January 2026 – time could be moved forward to 7pm or an alternative date could be agreed)
7.30pm Tuesday 17 February 2026 – Parish Council