AC 9 June 2026 Agenda
You are hereby summonsed to attend the next meeting of the Allotments Committee on Tuesday 9th June 2026 at 8:00pm at The Institute.
Louise Brown
Assistant Clerk
Issued on Wednesday 3rd June 2026
AGENDA
01.27 To elect a new Chair.
02.27 To receive apologies for absence.
03.27 To receive declarations of interest, if any.
04.27 To adopt the minutes of the meeting held Tuesday.
2026 Minutes (Allotments Committee) – Deeping St James Parish Council
Please see appendix 1.
05.27 To receive and discuss the reports from the Allotments Association and
make any recommendations to Council.
Please see appendix 2.
06.27 To receive reports from the Clerk.
Please see appendix 3
07.27 To review the decision to allow chickens on the allotments and if needed, to organise a working party to accommodate the consideration of facilities and knowledge base to support this.
08.27 To receive an update on the potholes and roadways quotations.
Quotation letters for allotment roadways sent out to 5 companies on 14/05/2026.
09.27 To consider raising the rent for plots based upon a basic budget appraisal.
Please see appendix 4.
10.27 To agree date of next meeting.
Tuesday 1st September 2026
Appendix 3 - 06.27 To receive reports from the Clerk.
A communication was received regarding bonfires being lit at the wrong time of day and the wrong materials being burnt. An email was sent out to all tenants with a reminder of the Tenancy Agreement clause 5.8.
A report of unpleasant verbal behaviour was received by a new tenant. An email was sent to all tenants advising them of the Tenancy Agreement clause 5.3.
A report has been received regarding loud music being played at the allotments. The council cannot action this until a source of the problem is reported.
The maintenance team have fixed leaking water tanks 1, 2, 7 and 9.
Allotments Association AGM advised:
A wish to raise their membership fee to £7 from September 2026.
Winner of half plot rent for 20B.
First and second inspections have taken place on 6th May 206 and the 1st June 2026. Letters were sent out to necessary plots.
Cllr Halls is to meet with the maintenance team with regards to the allotment car park.
A duck has been found nesting on one of the plots at the allotments. The assistant clerk is investigating if anything can be done, or if it needs to be left until the ducks have left.
A green waste container has been placed in the allotments car park for DSJPC use only, after the original waste company used withdrew their provision and we were unable to fulfil this provision in any other acceptable manner.
An email has been sent out to all tenants regarding this after dog waste and rubbish was found in the container.
Appendix 4 - 09.27 Rent Review Budget List - Please contact the office for a copy of this.