YCC February 2020 Minutes

Deeping St James Parish Council

The Institute, 38 Church Street, Deeping St James, Peterborough PE6 8HD

e-mail: clerk.dsjpc@btconnect.com

Tel: 01778 343266


Parish Clerk: Julie Fortnum


The minutes of the Youth & Community Committee meeting held on 13 February 2020 at 7.00pm in the meeting room at the Institute.

Present: Councillors Blessett, Hall, Halls, and Shinkins-Hoppe

The minutes were taken by the Parish Clerk


21.20 To receive apologies of absence.

Councillor Kornfeld is no longer a member of this committee.


22.20 To receive declarations of interest if any.

None received.


23.20 To agree the minutes of the meeting held on Thursday 12 September 2019.

Agreed and signed.


24.20 Clerks report

The Maintenance Worker continues to report broken glass in the play areas within the parish especially on the Skatepark MUGA and grassed area at Woody Heights. As this is a risk it must be cleared up which can be time consuming. The Parish Clerk was asked to investigate the cost and effectiveness of a broken glass collecting machine.

The Contractors who installed the outdoor gym equipment on Jubilee Park to form a trim trail have completed the operational inspection as the equipment has been in place for 12 months. Repairs and re-paint has been completed and from now on the responsibility for this will be with the Parish Council. It was noted that these items of play equipment now need to be included in the regular maintenance checks completed by the parish council’s Maintenance Staff and in the annual external play equipment operational inspection check.

The Clerk advised the Committee that she had met with a representative from SKDC on Tuesday 11 February 2020 to obtain an update about the damaged soft play surfaces and the two broken pieces of equipment at Jubilee Park. The SKDC Representative advised that the soft play surfaces will be repaired in the new financial year and whilst it is noted that the two pieces of play equipment are damaged they are of a low risk so SKDC have no plans to do any work to remove repair or replace them in the immediate future although permission was given for DSJPC complete remedial work if they had the capacity. The Representative concluded by saying that SKDC’s budget was not going to be sufficient to enhance this area to the level that the community wished however there were funding avenues available that could were more easily accessible to voluntary community groups than Local Authorities.


25.20 To consider initiating discussions with Market Deeping Town Council and the preferred play-scheme provider about working together this year.

Councillor Shinkins-Hoppe referred to back to last year when neither of the Primary Schools in Deeping St James were able to organise and facilitate a Summer playscheme which had led Deeping St James Parish Council approaching MADCAPS based at Market Deeping Community Primary School who had organised a successful play-scheme on the same afternoons that the Market Deeping Town Council’s play-scheme was running in the morning. As previous discussions with this play-scheme provider had confirmed that they were happy and able to combine the Town and Parish play-schemes rather than operating the two separately Councillor Shinkins-Hoppe proposed that it was recommended to full council that the Parish Council should contact Market Deeping Town Council and the play scheme provider with a view to organising one joint play-scheme for the Summer of 2020.


26.20 To receive an update regarding the play equipment repairs and replacements including considering the quotations that have been received.

Quotations for repairs and suggested replacement products for installation at Jubilee Park and Woody Heights had been obtained from two external providers. A third quote was still being finalised. Improvements will be made from April 2020 onwards.


27.20 To receive an update about the installation of an electricity supply and CCTV at Woody Heights.

It was confirmed that a secure cabinet, an electricity supply and an electricity meter had been installed at ‘Woody Heights’ recreation area. The Clerk was in communication with the electricity provider about the poor road surface completed by their contractors. More work was needed to complete the laying of cables and the installation of CCTV


28.20 To agree the date of the next meeting.

A meeting would be arranged when on was needed.