RAOS July 2022 Minutes
DEEPING ST JAMES PARISH COUNCIL
The Institute, 38 Church Street, Deeping St James, PE6 8EP
E-mail: clerk@dsjpc.co.uk
Tel: 01778 343266
Webpage: //deeping-st-james.parish.lincolnshire.gov.uk Facebook: Deeping St James Parish Council
Parish Clerk: Julie Fortnum
The minutes of the meeting of the recreation & opens spaces Committee held at 7.45pm on Tuesday 5 July 2022 in the meeting room at the Institute 38 Church Street Deeping St James PE6 8HD
Present: Councillors Halls, Little, Olson, Rose, Shinkins-Hoppe and Stevens.
23.1 To elect a chairperson.
It was proposed seconded and RESOLVED that Councillor Shinkins-Hoppe and Stevens would jointly Chair this committee.
23.2 To receive apologies of absence.
Apologies had been received and were accepted from Councillor Hall.
22.3 To receive declarations of interest.
None received.
23.4 To agree the minutes of the meeting held on 16 September 2022.
Agreed and signed as a true copy.
23.5 To receive the Clerk’s report.
Councillor Shinkins-Hoppe and the Clerk did meet with representatives from Wicksteed on 22 April 2022 to clarify what was needed regarding the heightened crank fencing around the multi-use games area but nothing has as yet been received from them. The Clerk was asked to chase this.
The ground around the football goalpost at Woody Heights Linchfield Road has become dry and opened up making some areas dangerous so the maintenance team have filled the holes as much as possible.
The annual operational play equipment inspection has been booked and will take place during August 2022.
There had been a number of incidences of graffiti on the concrete of the skatepark some of which had been abusive and vulgar. CCTV showing the culprits had been reported to the Police online and the Clerk had discussed it with a Police Constable. The footage was passed to the neighbourhood policing team and the PCSO has visited the Deepings School to see they can be identified. The Deepings School have also said they will mention the issue to all students reinforcing how inappropriate this behaviour is.
23.6 To consider offering further summer activities with the remaining playscheme budget.
Councillor Shinkins-Hoppe advised 2 other summer playscheme offers had come to her attention and as there was £1000 remaining in the playscheme budget she suggested that it could be used to offer another scheme to run alongside that being offered by Madcaps and Our Forest Garden. The two schemes were -
- High Street safari – an outdoor geogame where families are tasked with visiting physical story points around an area to engage with characters and choose how the stories evolve. They can see the characters burst to life in augmented reality and can even win digital and physical prizes. This would create footfall in specific locations and get the community active Cost £600 but involves the Parish Council obtaining the support of 10 venues prepared to display the story-point graphics
- Artivity workshops - covering a range of different visual art forms, including drawing, painting, textiles, sculpture, printmaking and collage. Attendees will have the opportunity to develop their creativity through experimentation with different media, with the focus being on enjoyment and exploration! Cost £750 all administration and running to be completed by the Director.
Although the fist suggestion was appealing due to the short timescale available it was agreed it was not something that could be organised for this summer but could be considered for the future.
It was proposed seconded and RESOLVED that the Artivity workshops should be offered on the afternoons of Monday 8 to Friday 12 August 2022. Councillor Stevens offered to speak to the Director and request they produce a flyer and booking form to be circulated by Parentmail from the two primary schools in Deeping St James.
23.7 To consider organising an event at Woody Heights recreation area and Skatepark in late August early September 2022.
Councillor Shinkins-Hoppe proposed that an event was held at Woody Heights skatepark as an opportunity to engage with the users and promote positive use of the facility. She had already spoken to a local DJ about their availability and this person also knew a skateboarding coach who may be available to offer training to youngsters. Saturday 24 September 2022 from 2pm to 5pm had been suggested. It was hoped that hot food and soft drinks could also be offered by a local group such as the Scouts.
The cost of this would come from the Community events budget which the Clerk confirmed had a balance of £1,173 available for the financial year up to 31 March 2023.
It was seconded and RESOLVED that this event should be organised to take place on the afternoon of Saturday 24 September 2022.
23.8 To consider organising footpath walks to take place in early Autumn 2022.
Councillor proposed that only one walk should be offered this year rather than the usual three and that that walk should be the Frognall walk incorporating public rights of way 9, 10, 11, 12 and 13. The Clerk was asked to see if The Walnut Tree Public House were able to provide a buffet spread after the walk and if they were unable to refreshments would be offered in the meeting room of the Institute and also to contact the areas volunteer footpath surveyor for LCC to see if they would lead the walk. The cost of this event should not be prohibitive as finance would only be needed for some lights refreshments and possibly an advert.
It was seconded and RESOLVED that this walk should be organised to the take place at 7pm on Thursday 1 September 2022.
23.9 To receive an update on whether a Dog Show is to be held on Jubilee Park in 2022.
Councillor Rose advised that former Friends of Jubilee Park member, Carole Bremner, who had been very good at organising this event, had past all the paperwork to her relating to this event. Councillor Stevens stated that some of the parents involved in the KinD (Kids in Deeping) group who were working towards funding new play equipment for Jubilee Park may be encouraged to help and she felt sure that some of the people involved in helping previously would do so again. in the past each competition category had been sponsored by a local business who also placed banners around the park on the day and from pitch hire to local pet related businesses for trade stands – it was acknowledged that this involved some work but all the previous contacts were included in the paperwork already held which should make the task easier. The cost of this event would be minimal as income would be generated from sponsorship trade pitch hire and entry fees for each class. It was seconded and RESOLVED that the Parish Council, along any willing community volunteers, should work towards organising this event to take place on the afternoon of Sunday 2 October 2022.
23.10 To receive the playground notice audit completed by Councillor Bowell and agree what future action, if any, is required.
Councillor Bowell’s report, which he had completed to support the requirements of the Parish Council’s public liability insurance, was shared with the committee who agreed that the signage was adequate.
23.8 To note the date of the next meeting – 7.45pm on Tuesday 6 September 2022.