AFOS January 2022 Agenda

Dear Councillors Bowell, Fowler, Hall, Halls, Robinson, Rose, Stevens (District) and Thomas.  

Councillors Gilbert and Shinkins-Hoppe ex-officio voting members

Assistant Clerk Louise Brown.


You are hereby summonsed to attend the next meeting of the Allotments, Footpaths and Open Spaces Committee on Thursday 20th January 2022 at 7:00pm at the Institute.



There will be an open forum, lasting a maximum of ten minutes to permit  residents to address the committee before the meeting is formally opened, which will be at the closing of the open forum or at 7.10pm, whichever is the soonest.


The business to be dealt with at the meeting is listed in the agenda below.  




28.22 To receive apologies for absence.


29.22 To receive declarations of interest, if any.


30.22  To adopt the minutes of the meeting held Tuesday 21 September 2021. 

Please see Appendix 1.


31.22  To consider questions and queries raised by a tenant from the Allotments.


32.22  To receive and discuss the report from the Allotments Association and

make any recommendations to Council.

Please see Appendix 2.


33.22  To receive reports from the Clerk.

There have been a number of break-ins and thefts which are still ongoing.  The Parish 

Council have alerted all tenants to remain vigilant and report incidents to the Police.  

DSJPC have also changed the padlock code to the site and advised all tenants.


The Skate Park, Hall Meadow Road Allotments, Millennium Woods and Deeping St 

James Cemetery were attended by a qualified arboriculturist to survey the trees on the 

20th September 2021.  A contractor has been approached to look into the work 

recommended for the trees at the Allotments.


The Allotment Car Park and roadways 2 and 3, were resurfaced in October 2021 by 

Holland Wing.


The Assistant Clerk sent out the rats’ information out to tenants after the renewal date.


Four contractors have been contacted to quote regarding the dismantling and 

removal of the current planters at plot 32B and the installation of 3 further large planters.

Two have responded and Cllr Halls is in the process of meeting with them to discuss 



A skip was provided at the end of November 2021 and another was provided, that was 

used mostly for the removal of waste from plot 43B on 10th January 2022 and some 

Parish Council waste.  The Parish Council have recently had to remove 13 car tyres from 

the same abandoned plot for a small fee.  


The farmer was contacted with a view to cutting the perimeter hedge at the allotments and 

was asked to be sensitive to the roadways.


Cllr Robinson has agreed to make numbered stakes for the allotment plots with his Men 

in Sheds Group.


Daffodil bulbs have been distributed around the parish to places such as the school verge, 

Frognall, Tooley Way and Wade Park Avenue.



34.22  To consider the protocol regarding keeping Chickens at the Allotments.

Please see appendixes 3, 4, and 5


35.22  To consider the amount of fees (admin/rent/charges to particular tenants), 

when faced with the plot overhauls from abandon plots. 


36.22  Cllr Halls would like to ask permission to attend the next Allotments 

Association meeting.



37.22  To receive an update regarding the Tree Planting at Fraser Close.


38.22  To agree date of next meeting.

Next AFO Meeting Thursday 23 June 2022 at 7:45pm (not confirmed)