September 2018 Minutes

Deeping St James Parish Council

The Institute, 38 Church Street, Deeping St James, PE6 8EP E-mail: Tel: 01778 343266

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Facebook: Deeping St James Parish Council

Parish Clerk: Julie Fortnum


Minutes of the meeting of Deeping St James Parish Council held on Thursday 27 September 2018 at 7.30 pm at The Institute.

Present: Councillors Barber, Blessett, Bowell, Dilks (District), Gilbert, Hall, Halls, Hardy, Hosking, Pelling, Shinkins, Stevens (District), Thomas, Ward, County Councillor Dobson and two members of the public.

The Clerk took the minutes.

Councillor Pelling agreed to write the press report


Open Forum

Caroline Herron spoke in support of the application for grant funding towards repairs to the Priory Hall roof.

Paul Smith spoke on in support of the application for grant funding towards the purchase of a replacement stretcher after the current one had been damaged by the hospital during its use recently and a defibrillator as it was soon to become an FA requirement for all football clubs to have one.

County Councillor Dobson had shared a report prior to the meeting. He reiterated that serious thought was being given by LCC to changing all street lighting to LED rather having some lights on the part night system. Councillor Barber asked him to investigate the possibility of having a lamppost installed on the junction of Linchfield Road to Towngate East especially as the Parish Council had precept a figure to cover the purchase and installation costs of this. Councillor Barber also asked that the overgrowth around the road signs coming up to roundabouts in the area be cut back as a matter of urgency especially on the A1175 coming into Market Deeping from Stamford.

Councillor Barber also requested that the public rights of way are cut back of overgrowth more frequently than at the moment.

Councillor Dobson ended by advising that the School Crossing Patrol vacancy at Linchfield School had not been filled so another drive to so would take place.

District Councillor Stevens advised that she had asked SKDC to make good an area on the green on Exeter Close which had been left in a poor condition after a utilities company had recently used the area for a compound. She was also discussing the possibility of SKDC obtaining permission from LCC and paying for the installation of an electricity power supply on Jubilee Park for use at events.

District Councillor Dilks brought to the attention of the Councillors that the District had a number of problems with the condenser boilers currently installed in the local Authority Housing.

A representative from the Neighbourhood Policing team was not present but a report had been provided which mentioned the ongoing problems with anti-social behaviour from especially on the open spaces in The Deepings and reminding people to continue to report all incidences and information to 101. District Councillor Stevens added that the grass in the corner at Jubilee Park would be cut back at the end of the season and the trees would also be thinned, hopefully clearing the area would reduce the ant-social behaviour taking place there.


The two members of the public left the meeting


50.19 To receive apologies for absence.

Apologies had been received and were accepted from Councillor Green.


51.19 To receive notifications of interest and consider requests for dispensations, if any.

Councillor Barber – payment (agenda item 54.19.1)

Councillor Pelling – payment to Business (agenda item 54.19.1)

Councillor Stevens – payment to Partner (agenda item 54.19.1)


52.19 To approve the minutes of the previous meeting held on Thursday 26 July 2018.

Signed and agreed as a true copy.


53.19 Clerks Report


54.19 To consider financial matters

1. To approve accounts for payment

It was proposed seconded and Resolved that payments valuing £21,282.99 should be paid

2. To consider the following grant aid applications

- Deeping Rangers Football Club

It was proposed seconded and Resolved that £500 should be used for the purchase of a stretcher. The Clerk should speak to the representative from the club to agree which Stretcher to purchase and then gift it to them.

- The Priory Hall

It was proposed seconded and Resolved that a grant of £500 should be provided.


55.19 To consider planning matters

1. To receive and consider minutes and any recommendations of the planning and transport committee meeting held on Thursday 20 September 2018 – Councillor Blessett confirmed that there were no recommendations from the committee to full council but he did express his disappointment that the Planning Inspectorate’s decision in respect of the appeal for planning application S17/0752 disagreed with DSJPC’s opinion and also that many of SKDC’s decisions continued to not agree with those of the parish council.


56.19 To receive and agree the Council’s response to correspondence received since the last meeting.


Welland and Deeping Internal Drainage Board

Invitation to visit Pode Hole Pumping Station

The Clerk was asked to arrange a date as a number of Councillors were interested in attending

Barclays Bank

As the annual debit turnover has exceeded £100,00 on the Community Account the account will be moved from the free banking tariff to the mixed payments plan with an estimated charge of £11.30pm

The Clerk was requested to write to the bank explain that turnover was unlikely to exceed £100,000 this year as the reason it did so in the previous financial year was because of a one of large spend when installing the skate park.

West Deeping Parish Council

Request to share the use of a speed indicator device

It was proposed seconded and Resolved not to agree to this as both the SID’s were needed in DSJPC with it being a large and growing parish with a number of busy straight roads. It was suggested that if WDPC did not feel they could precept to purchase their own that they should link up with 2 or 3 other smaller parishes to share one


County Councillor Dobson left the meeting.


57.19 To receive and consider minutes and recommendations of committees, reports from advisory committees, members reports from external bodies, members reports of meetings, seminars, training and events attended on the Council’s behalf:

1 Police Station Open Day held on Wednesday 1 August 2018 attended by Councillors Bowell and Halls – Councillor Bowell’s report was noted.

2 Councillors Surgery held on Saturday 4 August 2018 attended by Councillors Hardy and Stevens

3 Deepings Raft Race held on Sunday 5 August 2018 attended by Councillors Bowell, Dilks, Hall, Hardy and Stevens – Councillor Bowell’s report was noted.

4 The National Citizen Service social action project event attended by DSJPC Chairman, Councillor Bowell and MDTC Mayor Councillor David Shelton - Councillor Bowell’s report was noted.

5 Allotment Show and BBQ held on Sunday 19 August 2018 attended by Councillors Bowell Hall and Hardy - Councillor Bowell’s report was noted.

6 Play-scheme held at Linchfield School from Monday 13 to Friday 24 August 2018 visited by Councillor Shinkins-Hoppe and the Clerk - Councillor Shinkins-Hoppe’s report was noted.

7 Emergency planning working party held on Thursday 30 August 2018 attended by Councillors Bowell, Halls, Hardy and Hosking – Councillor Hardy’s update was noted.

8 Councillors Surgery held on Saturday 1 September 2018 attended by Councillor Green

9 Deepings Duck Race held on Sunday 2 September 2018 attended by Councillors Bowell, Hall Hardy Stevens – Councillor Bowell’s report was noted

10 LALC Burial documentation training at Cranwell held on Wednesday 5 September 2018 attended by the Clerk and Assistant Clerk

11 The Deepings Community Library reading awards held on Saturday 8 September 2018 attended by Councillors Bowell and Stevens – Councillor Bowell’s report as noted

12 Nation Heritage Open Day DSJ Heritage Walk held on Sunday 9 September 2018 – Councillor Bowell’s report was noted

13 Minutes of the Cemetery Committee held on Thursday 20 September 2018 – Councillor Barber confirmed that there were no recommendations from the committee to full council

14 Minutes of the Allotments Footpaths and Open Spaces committee held on Thursday 20 September 2018 – Councillor Ward confirmed that there were not recommendations from the committee to full council


58.19 To consider the location for the WW1 commemorative planter and agree to obtain permissions and undertake any preparatory ground works

It was proposed seconded and Resolved that the planter would be located on the green at Churchgate. The Clerk agreed to contact the manufacturer to ask what preparatory groundworks were required and then arrange for them to be done.


59.19 Proposal from SKDC regarding utilising the DSJPC Maintenance Worker for small local jobs

The Clerk explained that an SKDC Officer had made this suggestion because using staff in the area would be cheaper than sending someone from the District Office or a Contractor from outside of the area. Councillor Stevens proposed, seconded and resolved that both she and Councillor Dilks arrange to speak to District Councillor Dr Moseley the Cabinet Member responsible for this and report back to the Parish Council.


60.19 To consider the continuance of monthly councillor’s surgeries

Councillor Shinkins-Hoppe referred to the paper that had been circulated explaining that she felt the surgeries should continue but changing the format and the location should be considered. Councillor Dilks stated that having the gazebo at a number of community events was offering a surgery in a different format and location. It was proposed seconded and Resolved that the surgeries would continue at the Deepings Community Library but this should be reviewed at regular intervals.


61.19 To consider discussing with representatives from SKDC the transfer of land ownership from District to Parish Council responsibility

Councillor Ward as Chair of Allotments footpaths and open spaces had completed an audit of all the open spaces in the parish most of which were owned by SKDC but had been enhanced by DSJPC. He asked if the parish council wished to instigate discussions with SKDC about the potential transfer of ownership of some of these open spaces to DSJPC especially as budget restrictions will mean SKDC will be less likely to spend money on such areas and some responsibilities may well be devolved to parish councils. It was proposed seconded and Resolved that Councillor Ward takes this forward.


62.19 Parish pump – items for information or inclusion on future agendas

- Councillor Shinkins-Hoppe volunteered to write the press report for the next meeting

- Councillor Blessett reminded everyone that Linden Homes would be making a pre-planning application presentation to the Council at 7pm on Thursday 18 October in respect of the development on Linchfield Road

- Councillor Gilbert made everyone aware of the 30th anniversary celebrations at Kingsgate Community Church Parnwell, Peterborough. All Welcome to attend

- Councillor Hardy asked the Clerk to pass on the parish council’s thanks for clearing the drain at the bottom of Cowslip Drive.

- Councillor Ward advised that the necessary checks required by the Welland and Deeping Internal Drainage Board before they would allow permission for Bird’s mouth fencing to be installed on the verge along Spalding Road had been completed and quotes would now be obtained.

- Councillor Stevens reminded everyone of the Macmillan Coffee morning’s taking place tomorrow and also asked everyone to help in promoting the 100 years on Music Hall event from 7.30pm on 10 November 2018 and the Battles Over A Nation’s Tribute beacon lighting event from 6pm on 11 November 2018

- Councillor Dilks reminded those involved of the Remembrance working party meeting on Thursday 4 October 2018 and advised that he would be attending the Police training on road closures procedures on Saturday 29 September 2018.


Meeting closed at 9.40pm